DATA PROTECTION POLICY

Welcome to the Extranet of Micro-Tech Europe GmbH. Data protection is of a particularly high priority for the management of the MICRO-TECH Europe GmbH. The use of the extranet of Micro-Tech Europe GmbH is only possible by registration after previous invitation and only for persons who are in partnership or business contact with MICRO-TECH Europe GmbH in the exercise of their commercial or self-employed professional activity.We treat your personal data confidentially and always in accordance with the statutory data protection regulations.

The processing of personal data, such as the name, address, e-mail address, company name and company addressor telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the MICRO-TECH Europe GmbH. By means of this data protection declaration, our enterprise would like to inform the users of the Extranet of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, the MICRO-TECH Europe GmbH has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed.

  1. DEFINITIONS

    The data protection declaration of the MICRO-TECH Europe GmbH is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

    In this data protection declaration, we use, inter alia, the following terms:

    1. Personal data

      Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

    2. Data subject

      Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

    3. Processing

      Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

    4. Restriction of processing

      Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

    5. Profiling

      Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

    6. Pseudonymisation

      Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

    7. Controller or controller responsible for the processing

      Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

    8. Processor

      Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

    9. Recipient

      Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

    10. Third party

      Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

    11. Consent

      Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

  2. NAME AND ADDRESS OF THE CONTROLLER

    Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

    MICRO-TECH Europe GmbH

    Mündelheimer Weg 36
    4840472 Düsseldorf
    Germany

    Fon: +49 (0)211-73 27 626-0
    Fax: +49 (0)211-73 27 626-99
    E-Mail: contact@micro-tech-europe.com
    Internet: www.micro-tech-europe.com

  3. NAME AND ADDRESS OF THE DATA PROTECTION OFFICER

    The Data Protection Officer of the controller is:

    Mr. Marc Mätzig (external Data Protection Officer)

    Neukuchhausen
    4242349 Wuppertal
    Germany

    Fon: +49 (0)202 24 72 802
    E-Mail: dsb@edsbonline.eu
    Internet: www.edsbonline.de

    Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

  4. COOKIES

    The Extranet of the MICRO-TECH Europe GmbH uses cookies. Cookies are text files that are stored in a computer system via an Internet browser.

    Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.

    The use of cookies is required for the use of the extranet of MICRO-TECH Europe GmbH in order to clearly identify the data subject who is currently logged in and to prevent misuse. These are so-called session cookies, which expire after 30 minutes if the data subject does not visit or log on to the extranet again within this time.

    The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If a data subject permanently deny the setting of cookies, the Extranet can no longer be used.

  5. USE OF OUR EXTRANET

    1. COLLECTION OF GENERAL DATA AND INFORMATION WHEN USING OUR EXTRANET

      The Extranet of MICRO-TECH Europe GmbH collects a series of general data and information when a data subject or automated system calls up the Extranet. This general data and information are stored in the server log files. Collected may be

      1. the browser types and versions used,
      2. the operating system used by the accessing system,
      3. the website from which an accessing system reaches our website (so-called referrers),
      4. the sub-websites,
      5. the date and time of access to the Internet site,
      6. an Internet protocol address (IP address),
      7. the Internet service provider of the accessing system, and
      8. any other similar data and information that may be used in the event of attacks on our information technology systems.

      General data and information is needed to

      1. deliver the content of our Extranet correctly,
      2. optimize the content,
      3. ensure the long-term viability of our information technology systems and website technology, and
      4. provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
    2. REGISTRATION FORM

      Personal information received by the registration, including your contact details, will be stored in order to grant you access to the Extranet, to protect the Extranet from unauthorised access and, if necessary, to prosecute abuses. This data shall not be shared with third parties without your consent.

      Any processing of your data depends solely on your consent. (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time. For this purpose, an informal notification by e-mail to us would be sufficient. The legality of the data processing measures carried out up to the time of revocation remains unaffected by the revocation.

      The data entered by you in the registration form will remain with us until you request us to delete it, revoke your consent for storage or in case the purpose for which the data was stored ceases to apply. Mandatory legal provisions –in particular retention periods –remain unaffected. A request for deletion or the revocation of the consent to store personal data leads to an exclusion from the use of the Extranet.

  6. USE OF WEB FONTS FROM MONOTYPE GMBH

    The MICRO-TECH Europe GmbH Extranet uses fonts (Web Fonts) from Monotype GmbH, Horexstraße 30 61352 Bad Homburg, Germany. Further information about Monotype GmbH can be found at https://www.linotype.com/2061/imprint-legal.html

    The Web Font Services of Monotype GmbH are compliant with the DSGVO, as no personal data is collected or processed within the scope of providing the Web Fonts. As part of Web Font Tracking, Monotype GmbH counts page impressions, but stores the IP number from which the page was accessed in anonymous form. Old data, which contained the IP in the context of Web Font Tracking, were deleted from the systems of Monotype GmbH or made anonymous.

    We do not collect any personal data through the use of Monotype Web Fonts.

  7. ROUTINE ERASURE AND BLOCKING OF PERSONAL DATA

    The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

    If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

  8. RIGHTS OF THE DATA SUBJECT

    1. Right of confirmation

      Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.

    2. Right of access

      Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:

      • the purposes of the processing;
      • the categories of personal data concerned;
      • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
      • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
      • the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
      • the existence of the right to lodge a complaint with a supervisory authority;
      • where the personal data are not collected from the data subject, any available information as to their source;

      Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

      If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.

    3. Right to rectification

      Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

      If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.

    4. Right to erasure (Right to be forgotten)

      Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:

      • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
      • The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
      • The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
      • The personal data have been unlawfully processed.
      • The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
      • The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

      If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the MICRO-TECH Europe GmbH, he or she may, at any time, contact any employee of the controller. An employee of MICRO-TECH Europe GmbH shall promptly ensure that the erasure request is complied with immediately.

      Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employees of the MICRO-TECH Europe GmbH will arrange the necessary measures in individual cases.

    5. Right of restriction of processing

      Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:

      • The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
      • The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
      • The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defenceof legal claims.
      • The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

      If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the MICRO-TECH Europe GmbH, he or she may at any time contact any employee of the controller. The employee of the MICRO-TECH Europe GmbH will arrange the restriction of the processing.

    6. Right to data portability

      Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

      Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.

      In order to assert the right to data portability, the data subject may at any time contact any employee of the MICRO-TECH Europe GmbH.

    7. Right to object

      Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR.

      The MICRO-TECH Europe GmbH shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

      In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the MICRO-TECH Europe GmbH for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

      In order to exercise the right to object, the data subject may contact any employee of the MICRO-TECH Europe GmbH. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.

    8. Right to withdraw data protection consent

      Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.

      If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the MICRO-TECH Europe GmbH.

  9. DATA PROTECTION FOR APPLICATIONS AND THE APPLICATION PROCEDURES

    The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).

  10. LEGAL BASIS FOR THE PROCESSING

    Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the above mentioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

  11. THE LEGITIMATE INTERESTS PURSUED BY THE CONTROLLER OR BY A THIRD PARTY

    Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

  12. PERIOD FOR WHICH THE PERSONAL DATA WILL BE STORED

    The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

  13. PROVISION OF PERSONAL DATA AS STATUTORY OR CONTRACTUAL REQUIREMENT; REQUIREMENT NECESSARY TO ENTER INTO A CONTRACT; OBLIGATION OF THE DATA SUBJECT TO PROVIDE THE PERSONAL DATA; POSSIBLE CONSEQUENCES OF FAILURE TO PROVIDE SUCH DATA

    We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

  14. EXISTENCE OF AUTOMATED DECISION-MAKING/PROFILING

    As a responsible company, we do not use automatic decision-making or profiling.

This Privacy Policy has been generated by the Privacy Policy Generators of activeMindAG as well as of the German Association for Data Protection that was developed in cooperation with Privacy Lawyers from WILDE BEUGER SOLMECKE | Rechtsanwälte Cologne, and was adapted to our individual requirements.